A lot of organizations possess sensitive or fragile documents that cannot leave the premises or they are too large to move to the scanning centers. At SKYSITE India, we understand the significance of crucial information and to ensure the confidentiality of your data, we have introduced onsite scanning service where we set up a scanning pipeline right at our client’s premises to conduct the process of document digitization.
From transporting high-end scanning devices to expert staff to our clients’ premises, we ensure that all your sensitive information is digitized maintaining the highest accuracy and precision. Instead of storing paper documents in file cabinets or paying for offsite storage which is prone to loss or damage, store your data digitally that you can access at any time anywhere.
On-site document scanning offers numerous benefits to businesses in various spheres. Let’s have a look at them below -
Strict security control regulations prevent organizations from transferring sensitive data off the site. SKYSITE India’s on-site document scanning has specifically been developed to help businesses to overcome this challenge. With our on-site scanning service, you can digitize your physical data without requiring the need to transfer your paper documents.
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Based on a report of an AIIM survey, it takes around 37 minutes on average to find a specific document from piles of papers. These 37 minutes can be spent on more important tasks like helping a customer, making a sale, or developing a more strategic plan for the company. But instead, they are all getting invested in finding a single document. On the other hand, scanned documents stored in a centralized document management system help in finding a document in just 25 seconds. You will not get quick access to data but also you don’t have to spend a hefty amount on storing them. Just digitize documents and store them in a secured cloud platform for easy access.
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Old documents are required for research purposes that need to be preserved for a prolonged time. By transforming these age-old physical documents into digital format, you can preserve them for a lifetime. No matter how old or fragile a document is, you don’t need to worry about handling such delicate materials. Digital files keep your information safe from emergencies like fire, flood, and natural disasters.
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Talking about natural disasters, paper records are vulnerable to threats. They may get lost or damaged due to emergencies. Most often small businesses are hit by natural disasters that are not recoverable. Even secured storage buildings with proper fire resistance systems carry the risk of document damage. By digitizing paper documents and storing them in a secured cloud platform, you can save documents from getting lost or damaged.
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It is an obvious fact that when you digitize your documents, you can reclaim your space and reuse them for other purposes. Storing information on paper consumes a lot of space and incurs money for maintaining it in proper order. By converting documents into digital files and storing them in a cloud platform, you will find more room in your workplace to utilize for other productive purposes. If you are planning to shift to a new office, why take the hassle of carrying a bundle of papers with you? Just digitize your files and switch to a paperless workplace with more efficiency.
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Documents that are fragile or old are difficult to move to a new location for scanning because they are more prone to damage from improper handling. Our onsite scanning service reduces the stress of document transportation as the entire process of digitization will be conducted at your premises with utmost efficiency and security as well as help you preserve your original copies.
Read MoreAt SKYSITE India, we follow a seamless onsite scanning process for converting your paper documents into digital format without pulling your resources away from internal tasks or disrupting your workflow. Take a look at the steps below of our onsite scanning process-
The process of onsite scanning service starts the same way as offsite document scanning where we analyze our client’s request based on the paper volume and the type of files they want to digitize. All these considerations help us to plan strategically.
Once you are done with project mapping, our next step involves the deployment of scanning devices and experts at our client’s premises to initiate the process of onsite scanning.
To initiate the process of document scanning seamlessly, paper documents should be prepared appropriately. This includes removing paper clips, staples, and rubber bands from papers, and ensuring all pages are flat.
After preparing documents, they are scanned through our high-end scanning devices to convert them into digital format. Once documents are digitized, the images undergo strict quality checks to ensure their legibility.
This process involves categorizing digitized data with file name, keyword, date, and meta tags for easy searchability and retrieval. The archived documents are stored in a secured cloud drive, offering instant access from anywhere at anytime.
After archiving, we reclip physical documents and organize them in proper order for their long-term preservation and off-boarded our scanning resources from our client’s premises.
With an industry experience of more than 15 years, SKYSITE India offers document scanning services across all industrial spheres. From healthcare, finance to healthcare, we have covered all.
Our medical record scanning services assist healthcare professionals in digitizing and organizing medical data into a searchable format quickly, ensuring security.
Law firms generate a large amount of legal data, which can be challenging to store and organize. Our legal document scanning service and digitization process facilitate the efficient transformation of this data into digital format.
Financial institutions like banks and accounting firms handle a vast amount of paperwork. SKYSITE India streamlines their operations with Financial Document Scanning Services, offering scanning and archiving solutions.
Governments, whether local or national, need to handle a significant amount of documents. At SKYSITE India, we make it easier by digitizing documents and storing them in a secured cloud platform.
Schools, universities like educational institutions have an ever-growing need for an effective document management system. With SKYSITE India, you can transform your paper documents into easily accessible digitized data
In the real estate sector, the volume of paperwork is overwhelming. Document scanning helps simplify the process of document management, retrieving data, and enhancing work efficiency.
Outstanding document scanning service! The digitization process was quick, and the quality is superb.
Excellent service! This document scanning company exceeded our expectations. The digitized files are easy to manage, and the team is highly professional.
Had a mess of papers when I tried this scanning service. They made everything digital without any fuss. Time-saver and stress-reliever!
Onsite scanning service offers convenience as your documents will be scanned onsite and ensure the security of your confidential data throughout the entire scanning process. It minimizes the risk of document damage or loss during transportation.
At SKYSITE India, we scan all types of documents from photographs, paper files, large format documents, receipts, etc. All these types of files can be scanned onsite.
The time required for onsite scanning depends on the paper volume and complexity of documents. It is typically efficient and reduces downtime of operations.
Yes, it is completely safe as here in SKYSITE India, we prioritize security measures and follow strict security control protocols such as access control, encryption, and confidentiality agreements that ensure the security of sensitive data.
After scanning, we will rearrange all your physical documents, reclip them, and organize them at your place.
At SKYSITE India, scanned documents can be delivered in different formats such as cloud-based storage platforms, hard drive formats etc.
